Messaging

Get enquiries out of one person mailbox

Enquiries from email, LINE and Instagram arrive in one inbox. Everyone can see the owner and the status, so double replies and missed messages become far less likely.

  • Receives email, LINE and Instagram
  • Duplicate-reply check right before sending
  • Unlimited users (no per-seat charge)
Coming soonSee pricing

Three common problems

Enquiries only exist in one person mailbox

The whole team sees the same inbox.

Two people reply to the same enquiry

You can see who is looking, and a check runs right before sending.

Finding past correspondence takes time

Correspondence stays grouped per customer.

What you can do

Ordered by the path an enquiry takes from arrival to resolution.

Unified inbox

Messaging module

Messages from email, LINE and Instagram arrive in one inbox. Replies are supported for email and LINE.

  • Receive email at a dedicated address
  • Receive LINE messages
  • Receive Instagram direct messages
  • Reply over email and LINE
  • Filter to enquiries only

Owner and status

Messaging module

Set an owner and a status on each conversation. A conversation marked done reopens automatically when a new message arrives.

  • Assign an owner (the assignee is notified)
  • Three statuses: open, in progress, done
  • Internal notes (never shown to the customer)
  • Filter to your own conversations
  • Automatic reopen on a new message

Double-reply prevention

Messaging module

You can see who else has the conversation open and who is writing a reply. If a colleague is mid-reply when you send, a confirmation step is inserted first.

  • Viewing and replying indicators
  • Duplicate check right before sending
  • Warning when a colleague just replied
  • Send anyway after confirming

Linked to the contact

Messaging module

Correspondence groups by customer. Messages on different channels from the same person become one conversation and stay as history.

  • Grouped per customer across channels
  • Reachable from the contact history
  • Contacts created or matched on receipt

Reply templates

Messaging module

Save replies you use often and insert them in place. Names are substituted at insert time, so you can edit the text before sending.

  • Create, edit and delete templates
  • Insert into the reply box
  • Name merge fields

Receiving address

Messaging module

Each organisation gets a receiving address, and mail sent there lands in the inbox. Your own domain is also supported; because DNS changes are required, we set that up with you directly.

  • A receiving address per organisation
  • Custom receiving domain (set up with our help)
  • Sender authentication results shown

Automatic lead capture

Messaging module

Booking notification emails are parsed and captured as customer information. Hot Pepper Beauty booking notification emails are supported. Logging in to the booking site and syncing availability are not.

  • Booking notification emails captured automatically
  • Contact created, and empty fields filled in
  • Captured only after sender authentication checks

How it connects

Do not stop at receiving — connect it to follow-up and delivery.

Industries this fits

Pricing

You can use the features on this page with the following combination.

Smallest combination

Salon

$55/mo

Prices in USD exclude tax (JPY prices include tax).

Already included in Salon, Restaurant, Community, Pro.

See the pricing page for every plan and add-on. Pricing page

Frequently asked questions

Which channels land in the inbox?
Email, LINE and Instagram direct messages. Replies are supported for email and LINE.
Does the price go up as we add people?
No. Pricing is per organisation, with no charge based on the number of users.
Can we receive mail on our own domain?
Yes. You register the receiving domain, and because DNS changes are required we set that up with you directly.
Can enquiries from booking sites be captured?
Hot Pepper Beauty booking notification emails are supported. Logging in to the booking site and syncing availability are not performed.

Turn on only the modules you need

Enable the modules you need and turn them off again when you no longer use them.